CapitalVia Investment Advisor
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Data Privacy Policy

1) Accountability

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2) Information Collections and the Responsibilities of Information Guardians

Organization  information  must  be  protected  against  unauthorized  exposure,  tampering,  loss  and destruction, wherever it is found, in a manner that is consistent with applicable laws and with the information’s  significance  to  the  Organization  and  any  individual  whose  information  is  collected. Achieving this objective requires that Organization information be segregated into logical collections (e.g., Customer personal documents, employee benefit data, payroll data, personal data regarding, and financial records), and that each collection be associated with an individual known as an “Information Guardian” who must :
  1. Define the collection’s requirements for confidentiality, integrity, availability and security.
  2. Convey the collection’s requirements in writing to the managers of departments that will have access to the collection,
  3. Work with Office Heads to determine what users, groups, roles or job functions are authorized to access the information in the collection and in what manner (e.g., who can view the information, who can update the information).

The guardian of a logical information collection is typically the head of the department on whose behalf the information is collected or that is most closely associated with such information. Each Information Guardian may designate one or more individuals on his or her staff to perform the above duties. However, the Information Guardian retains ultimate responsibility for their actions.

3) Responsibilities of Office Heads

Office Heads are required to:
1. Understand the security-related requirements for the information collections used within their respective departments by working with the     appropriate Information Guardians and their designates.
2. Develop procedures that support the objectives for confidentiality, integrity, availability and security defined by the Information Guardians     and designate, and ensure that those procedures are followed.
3. Effectively communicate any restrictions to those who use, administer, process, store or transfer the information in any form, physical or     electronic.
4. Ensure that each staff member understands his or her information security - related responsibilities and acknowledges that he or she     understands and intends to comply with those requirements.
5. Report  any  evidence  that  information  has  been  compromised  or  any  suspicious  activity  that  could potentially expose, corrupt or     destroy information to the Organization IT Security Officer.

4) User Responsibilities

a. Protecting Information Wherever It Is Located

Each individual who has access to information owned by or entrusted to the Organization is expected to know and understand its security requirements and to take measures to protect the information in a manner that is consistent with the requirements defined by its Information Guardian, wherever the information is located, i.e.,
  1. On printed media (e.g., forms, reports, microfilm, microfiche, books),
  2. On computers,
  3. On networks (data and voice),
  4. On magnetic or optical storage media (e.g., hard drive, diskette, tape, CD),
  5. In physical storage environments (e.g., offices, filing cabinets, drawers),

If an authorized user is not aware of the security requirements for information to which he or she has access, he or she must provide that information with maximum protection until its requirements can be ascertained. Any individual who has been given a physical key, ID card or logical identifier (e.g., computer or network account) that enables him or her to access information is responsible for all
activities performed by anyone using that key or identifier. Therefore, each individual must be diligent in protecting his or her physical keys and ID cards against theft, and his or her computer and network accounts against unauthorized use. Passwords created for computer and network accounts should be difficult to guess. Furthermore, passwords should never be shared or recorded and stored in a location that is easily accessible by others. Stolen keys and ID cards, and computer and network accounts suspected of being compromised should be reported to the appropriate authorities immediately. The assignment of a single network or system account to a group of individuals sharing the same password is highly discouraged and may only occur in cases where there is no reasonable, technical alternative.

b. Information Associated with “Identity Theft”
Identity theft is a serious and growing problem in our society. Anyone who can obtain certain pieces of information about an individual can open credit cards, take out loans, create forged documents or steal assets in the individual’s name. Being sensitive to the identity theft threat, the Organization requires that extra precaution be taken when collecting, using and storing non-public “personally identifiable” information, such as:
  a. Date of birth,
  b. Place of birth,
  c. Mother’s maiden name,
  d. Credit card numbers,
  e. Bank account numbers,
Income tax records Collection and use of any of the above pieces of information should be limited to situations where there is legitimate    business need and no reasonable alternative. Managers must ensure that their employees understand the need to safeguard this information, and that adequate procedures are in place to minimize this risk. Access to such information may only be granted to authorize individuals on a need to know basis.

c. Limitations on Sharing Per
sonally Identifying Information All non-public information gathered and maintained by employees of Organization, for the purpose of conducting Organization business, that personally identifies any living or deceased individual –names and other personal information pertaining to individual employees, clients, contractors, subcontractors etc. –is considered “confidential” unless otherwise specified by this document or by the appropriate Information Guardian or designate.

5) Implementation

1. Implement the provisions of the policy.
2. Ensure that staffsthathandle, or have access to, personal data are fully familiar with the policy.

6) Monitoring

Check that the policy is being implemented (e.g. by conducting periodic audits of data protection procedures) and identify any issues arising.

7) Review, Evaluation and Revision

1. Review and evaluate the impact of the policy at a pre -determined time, taking into account feedback from other developments.
2. Revise as necessary, in light of the review and evaluation process.

8) Penalty Norms

Direct termination of service if someone is found to be violating the norms

9) Conclusion

All the employee of CapitalVia Global Research Limited including work from home or carries the work/system out of office must to adhere the IT Data Privacy policy and ensure all the confidential information such as customer name, contact numbers and any customer personal information remain within CapitalVia Global Research Limited premises only.All the employees are restricted from taking out the customer personal data and document in form of any medium like electronic media or printed copy outside the Organization premises.